The Financial Administrations responsibilities are:
The CFO is responsible for handling the Municipal Budget preparation, Bond sale Preparation, annual financial statements, Budget maintenance and execution.
Payroll is responsible for maintaining payroll, pension and AFLAC records for 180 employees, which increases to 250 during the summer months. We also handle the quarterly and annual reporting for employee taxes and pension contributions. Township employees can access their pension account information through http://www.state.nj.us/treasury/pensions/ Here you can apply for a pension loan and receive loan pay off amounts.
Revenue keeps a daily record of all cash receipts and disbursements made by all departments and the monthly reconciliation of the Townships bank statements.
Purchasing prepares purchases orders from requisitions of various departments. We are not a centralized purchasing office, we oversee the departments purchasing requests ensuring all state and local contract laws are followed. This includes requiring quotes, reviewing New Jersey State contracts http://www.state.nj.us/treasury/purchase/ and recommending going out for bids. All of this is done to ensure that the Township receives the most competitive pricing.
Accounts Payable prepares a Bill List and presents it to the Township Committee twice a month for their approval. Bills are paid every 2nd and 4th Thursday of the month. Our bill submission and payment schedule is below. We also collect and maintain W-9's and Business Registration Certificates (B.R.C.) for all vendors paid by the Township of Lacey. The following link can help any vendor apply for a business registration with the State of New Jersey or obtain a copy of a B.R.C. if you are already registered, http://www.state.nj.us/treasury/revenue/busregcert.shtml . Also a W-9 form can be printed from the IRS web site at http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3
Accounts Receivable is responsible for the collection of funding required for developer escrow accounts, Inter-local government services agreements, traffic detail accounts, Grants and Capital funding.
This office is also responsible for maintaining the Township's departmental inventory. We also maintain the fixed assets, which includes all Township owned Equipment, Buildings and Land.